Privacy Policy for Kanby

Last Updated: 03/16/2025

1. Introduction

Tip Assistive Technologies LLC ("we," "us," or "our"), a Texas-based company, operates the Kanby Kanban board collaboration platform (the "Service"). This Privacy Policy governs your use of our Service including Google Single Sign-On (SSO) and Gmail integration features. By accessing or using the Service, you expressly consent to our collection, storage, use, and disclosure of your information as described in this Policy.

2. Information We Collect

a. Directly Provided Data

Google SSO Profile Data: Name, email address, profile picture URL, Google account ID
User-Generated Content: Kanban boards, task cards, comments, attachments, and metadata

b. Automatically Collected Data

Technical Information: IP address, browser type/version, device characteristics
Usage Patterns: Feature usage frequency, clickstream data, error logs
Cookies: Session cookies for authentication, persistent cookies for preferences

c. Gmail Integration Data

Email Metadata: Sender/recipient addresses, subject lines, timestamps
Limited Content Access: Only processes email bodies when explicitly added to Kanban cards by users
Attachment Handling: Temporary processing of attachments linked to tasks

3. How We Use Your Information

Provide core Kanban functionality and collaboration features
Maintain account security and prevent unauthorized access
Improve Service performance through usage analytics
Comply with legal obligations under Texas Business & Commerce Code
Deliver system notifications and service updates

4. Data Sharing & Disclosure

a. Third-Party Processors

We engage authorized vendors for:
- Cloud hosting (Google Cloud Platform, Hetzner, etc)
- Transaction processing (Stripe)
- Customer support (Zendesk)
All processors operate under strict GDPR-style data protection agreements.

b. Legal Disclosures

We may disclose information when required by:
- Valid court order or subpoena
- Government investigation demands
- Emergency circumstances involving imminent physical harm

5. Security Measures

AES-256 encryption for data at rest
OAuth 2.0 implementation for Google integrations
Annual third-party security audits
Role-based access controls (RBAC)

Disclaimer: While we implement industry-standard measures, no electronic system can guarantee absolute security. Users assume inherent risks associated with cloud-based collaboration tools.

6. Your Rights & Choices

a. Data Access

Request full data export through account settings or via support@kanby.io

b. Account Deletion

Permanent deletion available in profile settings with 30-day recovery window

c. Communication Preferences

Manage email types received through notification center. Critical service alerts are non-optional.

7. Third-Party Services

Google API usage complies with their User Data Policy
Gmail integration scope limited to read-only access unless explicitly authorized
We bear no responsibility for Google's independent data practices

8. Legal Framework

Governing Law

This Policy is governed by Texas state laws without regard to conflict of law principles

Dispute Resolution

All claims must be resolved through binding arbitration in Travis County, TX under AAA rules

9. Communications

We reserve the right to contact users at provided email addresses regarding:

Account security alerts
Service maintenance notifications
Feature updates and product announcements
Billing-related communications
Responses to support requests

Marketing communications will include clear opt-out mechanisms in compliance with CAN-SPAM Act

Contact Information

Tip Assistive Technologies LLC
Physical Address:
5900 Balcones Dr, Austin, TX 78731
Data Protection Officer:
privacy@kanby.io
General Support:
support@kanby.io

Complete Liability Disclaimer: To the maximum extent permitted by Texas law, Tip Assistive Technologies LLC shall not be liable for any indirect, incidental, or consequential damages arising from Service use. User content remains exclusively the responsibility of its creators. We make no warranties regarding third-party integrations and disclaim all liability for Google-related service disruptions.